AI automation and agents that do the admin
AI automation is software that reads, decides and acts on routine work, so quotes, invoices, follow-ups and reports happen without anyone retyping them. I build it into the tools you already use, and you approve what matters.
What this covers
Quoting from your rules
An enquiry comes in, the agent prices it from your price list and rules, and a branded quote goes out. You can approve it first.
Invoicing and payment matching
Invoices go out when a job is done, reminders follow politely, and bank payments are matched to the right invoice.
Lead generation
Agents find businesses that fit your ideal client, check them against your criteria and draft a first message in your voice.
Scheduling and booking agents
Agents that book transport, staff or appointments, and repair their own jobs when something fails.
Reading documents
Slips, invoices, forms and PDFs read by AI and filed in the right place, instead of typed by hand.
Daily summaries
Yesterday's numbers and today's to-dos, sent to WhatsApp or email before the day starts.
How we'd start
A short call
Tell me where the week goes. I listen for the work that is repetitive, rule-based and eating your team's time.
Assessment
I map where AI fits, what data it touches under POPIA, and what it should cost to run, before anything is built.
Build, small first
One job, on your data, inside the tools you already use. You see it working within days, then we add the next one.
Hand-over and training
Your team learns how to check it, correct it and trust it. You approve what matters; AI does the rest.
Questions people ask
What is an AI agent?
An AI agent is software that is given a goal and a set of tools, such as your email, calendar or accounting system. It works out the steps, does them, checks the result and asks a person when it is unsure.
Will AI automation replace my staff?
It replaces the retyping, chasing and copying between systems. People keep the decisions, the relationships and the judgement calls, and get hours back each week.
Which systems can it connect to?
Most systems with an API or an export: Google Workspace, Microsoft 365, Xero, WhatsApp Business, Telegram, Supabase and Postgres, and plain spreadsheets. If a system has no API, it can often work from emails or exports.
Is my data safe?
Each build starts with a data assessment: what personal information is involved, where it is stored, who can see it and how long it is kept, in line with POPIA. The AI providers I build on do not train their models on data sent through their business APIs.
Tell me where the week goes. I'll tell you where AI fits.
Other services
Chatbots
Website, WhatsApp and Telegram bots that quote, book and answer in English or Afrikaans.
Dashboards & reporting
Live dashboards, daily summaries and AI that reads the slips for you.
Websites & landing pages
Fast sites and landing pages, ready for Google and AI search from day one.
Marketing, SEO & GEO
SEO, GEO and AEO, social content, and campaigns that learn from their results.
AI training & workshops
Workshops and coaching in English or Afrikaans, on your team's real work.